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Asset management system

Fixed Asset Management

In production Standalone application

Manages the full lifecycle of the group's fixed assets, from acquisition through disposal, with automatic tax depreciation calculations.

Problem

The asset register was maintained in separate spreadsheets by branch, with no attached documentation or assignment history. Depreciation was calculated manually at year-end, and disposals were documented in separate forms.

Solution

Each asset has an identification label, digital record, and movement history. Depreciation is recalculated automatically, and disposals retain signatures, approval when required, and the generated disposal record.

Outcome

The group has one asset register, a complete assignment and disposal history, and automatically calculated tax depreciation.

My role

I designed and built the complete asset management process, from the data model and permissions through document generation and deployment.

How it works

Each asset has a single history. Operating and control activities repeat throughout its useful life until a possible disposal.

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Fixed asset lifecycle and recurring controls After registration, the asset remains in operation while custody, depreciation, and verification activities repeat. An approved disposal request ends the cycle; a canceled request returns the asset to operation. USEFUL LIFE AND RECURRING CONTROLS DISPOSAL PROCESS REGISTER ASSIGN / MOVE RETURN / RECEIVE MONTH-END CURRENT VALUE VERIFY NEXT REQUEST DISPOSAL SIGNATURES APPROVED CANCELED INVENTORY Register asset Digital record and QR label CURRENT STATE Asset in operation Available, assigned, reserved, or in maintenance CUSTODY Manage custody Assign, return, or transfer AUTOMATED Update depreciation Monthly tax value INVENTORY Verify inventory Full or sample count · QR or manual RESPONSIBLE PARTY Prepare disposal Sale, donation, or obsolescence CONTROL Disposal approved? When required FINAL STATE Asset disposed DISPOSED · PDF record OPERATING CHANGE RECURRING CONTROL / RETURN APPROVED DISPOSAL
Custody, depreciation, and verification activities return the asset to operation and repeat throughout its useful life. Only an approved disposal ends the cycle; a cancellation returns the asset to operation.

Key functions

Technical details

Backend
NestJS 11 · TypeORM · PostgreSQL
Frontend
React 19 · Vite · Tailwind 4 · TanStack Query · label reader
Documents
PDF disposal records · identification labels · Excel export
Infrastructure
Elastic Beanstalk · RDS PostgreSQL · S3
Scope
More than 30 tables · the largest system in the portfolio